Flight Arrivals for the 2-Day Workshops
You must arrive SUNDAY before 2:30pm (at the latest). You may arrive Saturday night – if you stay in the dorms, we ask that you please arrive by 9pm.
Flight Departures for the 2-Day Workshops
Most people will leave on Friday
You may schedule a departure time for Friday after the combo performances, but do NOT schedule a departure before 5:00pm Friday – doing so may make it impossible for you to get to the airport on time as well as perhaps missing your final combo performance.
Airport Shuttle Service
If you are flying and staying in the dorms we can pick you up at the airport (for a nominal fee). Our shuttle is typically scheduled:
Pickups From The Airport To The University
• Friday — 2pm – 9pm
• Saturday — 9am – 9pm
• Sunday — 9am – 3pm
Drop-Offs From The University To The Airport
• Friday — 2pm – 7pm
• Saturday — 5am – 10am
We need the following information from you by JUNE 1st:
• Date of Arrival
• Arrival Time
• Flight Number
• City of Last Leg (from which city you fly into Louisville from)
You will fly into LOUISVILLE INTERNATIONAL AIRPORT (SDF). It is only a short 5-10 minute drive from the University of Louisville campus. When you get to the airport, go to the baggage claim area (just follow the signs – it’s a small airport). We usually have a greeter at the bottom of the escalators in the baggage claim area with a sign. It should say “Aebersold Summer Jazz Workshops” or something similar – look for that person — BUT — WE DON’T ALWAYS HAVE SOMEONE IN THE AIRPORT. We typically have someone inside during “peak” times.
If you don’t see our airport greeter, don’t panic! – please do the following:
Walk outside through the sliding glass doors behind you. Travel the crosswalk to the far side where the taxis and hotel shuttles are. Look for a shuttle/van similar to the photo you see here. We may or may not have signage on the shuttle van that says JAMEY AEBERSOLD’S SUMMER JAZZ WORKSHOPS.
Just so you know you’re in the right place, the shuttle van driver will have a roster of everyone flying in – and they will know where to take you (depending on what time you arrive – you will likely be going to your dorm to check in first).
If the shuttle van isn’t waiting for you when you arrive, DON’T PANIC – there are frequent pick-ups all day (every 20-30 mins.)
As long as you’ve given us your flight information —
Don’t worry – we WILL be there, and we WILL be looking for you. If you do run into any SERIOUS problems, you can try calling the University at 502-852-0522. PLEASE BE PATIENT when waiting for the shuttles.
In the event that you have baggage problems (i.e. your bags do not arrive with you), please go to the claims office for your airline and fill out a claim. In most cases, your luggage will arrive on the next inbound flight and the airline will deliver your luggage. The address for delivery is:
University of Louisville – School of Music
2301 S. Third Street
Louisville, KY 40203
Telephone (School of Music) — 502-852-0522
You may also give YOUR cell phone number if you have one, and they will contact you with delivery information. Please do NOT give them ANY other phone number other than your OWN personal information.
Flying As An Unaccompanied Minor
Airlines have recently reinforced rules concerning the travel of persons under the age of 15. The following information is CRITICAL to the arrival of students at Louisville International Airport. Please read the following instructions CAREFULLY!
Unaccompanied Minor Status is a designation given by airlines to children who are flying without adult supervision. This designation, as we know it, is mandatory for persons 14 and under, and optional for persons 14-17 years of age. Individual airline policies vary, but all require, in advance, the name of the exact person picking up the person(s). This escort must go through security to accompany the person(s) to and from the gate. Additionally, at the time of departure, the escort may not leave the gate until the plane is in the air. Additional fees per flight leg is typical for this Unaccompanied Minor Status
** We MUST ask that you do NOT use this service. DO NOT choose an airline that REQUIRES it. **
While we are very concerned for safety, the staff of the Summer Jazz Workshops do NOT have the ability to personally escort or pickup 200+ people at their respective gates in the airport. We have over 400 people coming to our workshops with most ALL of them flying from ALL over the world.
REMEMBER, do NOT choose UNACCOMPANIED MINOR STATUS!
Additional Information For Participants Under 18
If you have someone who is under 18 and will be flying, PLEASE encourage them to call home during their travel, especially with unexpected delays. If they do miss a flight and will be coming in later, you KNOW about it and can tell us when to expect them.